2024 Executive Committee Minutes

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Date: Dec 19
Time: 6pm
Location: Brixx Ice Co, 500 E 1st St, Dayton, OH

Call to Order at 6:15

Roll Call

Josh Umbaugh, Chair, Present
Joe Hendrix, Treasurer, Absent
Michael Lopez, Secretary, Present
Ben Schultheis, At Large, Absent
Cecelia Umbaugh, At Large, Present
Party Members in Attendance: Erin Umbaugh
Guest in Attendance: LPO Field Director James Mills

The agenda was approved without amendment by a unanimous voice vote.

Officer Reports
Chairperson’s Report
The Chair outlined the organization’s primary goals for the upcoming year, focusing on the importance of hosting public events at least quarterly. These events may include park cleanups or activism initiatives designed to engage the community and raise awareness about the Party’s mission. Additionally, the Chair emphasized the importance of coalition-building efforts, specifically highlighting partnerships with organizations such as Defend the Guard and the Ohio Coalition to End Qualified Immunity.
Treasurer is absent.
Secretary’s Report
Previous meeting minutes are approved 2-1 by voice vote.

Committee Reports
Communications Committee
There has been nothing from the state party on the CRM.
Activities Committee – Not Active

Old Business
No old business was presented.

New Business
No new business was presented.

Announcements
Dayton Pride is scheduled for Saturday, June 7, 2025. Sponsorship signups will be available in January.

Open Floor
Presentation from LPO Field Director James Mills

General discussion, member input
Cecelia Umbaugh resigns her At-Large seat. A special election to fill the vacancy will be scheduled for the next meeting.

Adjournment
Motion to adjourn passed without objection at 8:01.

Next Business Meeting: Jan 16 at Brix Ice Co
Next Social Meeting: Jan 5 at Bennet’s Publical

November 2024 Executive Meeting Minutes
Date: Nov 21
Time: 6pm
Location: Brixx Ice Co, 500 E 1st St, Dayton, OH

Call to Order at 6:14

Roll Call

Josh Umbaugh, Chair, Present
Joe Hendrix, Treasurer, Present
Michael Lopez, Secretary, Present
Ben Schultheis, At Large, Absent
Cecelia Umbaugh, At Large, Present
Party Members in Attendance: Erin Umbaugh

Michael Lopez moved to approve the agenda, seconded by Cecelia Umbaugh. The agenda was passed unanimously by voice vote without debate.

Officer Reports
The chair had nothing specific to report and opted to speak further during the open floor.
The treasurer reports that our balance is $279.86 in checking, $244.20 in savings, $134 in cash, and about $24 in recent donations still being processed that have not yet been deposited.
Michael Lopez moved, Joe Hendrix seconded, and the Secretary’s previous meeting minutes were approved by unanimous voice vote without debate.

Committee Reports
Communications Committee
Getting the word out about our signs failed. Without email, we relied on word of mouth (1 sign) and social media (2 signs.) Another ten or so signs were placed at precincts on Election Day. Five were donated to Sally Bacon in Oklahoma. Multiple signs are left over.
LPO IT never followed up on a request to send a countywide email for us. There is still no word on the CRM.
Activities Committee – Not Active

Old Business
There was no old business.

New Business
LPO Field Director James Mills has drafted business plans, including one for Montgomery County. He’s interested in talking to us about this. PDF link . Michael Lopez will try to arrange a presentation for a future meeting.

Announcements
Nourish Our Neighbors, the community org fighting the city of Dayton over the anti-homeless ordinance, is now represented by Pacific Legal. Members plan to join them on Sunday for their scheduled meal service downtown.

Open Floor
Josh Umbaugh has election results. He points out that many of the Assembly candidates did not bother to respond to media requests or even put up campaign websites. He recommends that the Party try to meet with our representatives to discuss advancing single-issue coalitions on items such as qualified immunity and Defend the Guard.

The meeting adjourned at 7:08.

Next Business Meeting: Dec 19, Brixx
Next Social Meeting: Dec 1, Bennett’s

October 2024 Executive Meeting Minutes

Date: Oct 16, 2024
Time: 6 pm
Location: Brixx Ice Co, 500 E 1st St, Dayton, OH

Called to Order at 6:15.

Roll Call:
Josh Umbaugh, Chair, Present
Joe Hendrix, Treasurer, Present
Michael Lopez, Secretary, Present
Ben Schultheis, At Large, Present
Cecelia Umbaugh, At Large, Absent
Party Members in Attendance: Bruce Earnhart, Erin Umbaugh

Michael Lopez moved to approve the agenda, seconded by Joe Hendrix. The agenda was approved unanimously by voice vote without debate.

Officer Reports
The Chair has nothing new to report.
The Treasurer notes that our balance is now $479.24 after the check to Hamilton County passed.
The Secretary reports that there are no meeting minutes for September. While there was a quorum to conduct business, the members present opted to avoid calling the meeting to order in the Chair’s absence because there was no pressing business. Michael Lopez moved, Ben Schultheis seconded, and a unanimous voice vote approved the Aug 15, 2024, meeting minutes after a note by Joe Hendrix that the Treasurer’s report listed in those minutes is an estimate and not a precise figure.

Committee Reports
Communications Committee
CRM Updates – Action is not expected until after the election.
Online Store – No response is expected until after the election.
Activities Committee – Not Active

Old Business
Chase Signs – 31 available and ready for distribution. Many of our contacts are so out of date that, even after correcting addresses using current voter data, over 2/3 of the phone numbers have been disconnected or are now used by someone else. From our initial list of 50 potential past Libertarian Party voters with suitable high-traffic locations, we were able to contact 10 people. 2 turned us down, and we left eight voicemails. The Communications Committee will now offer the signs on social media. The members are encouraged to reach out to personal contacts to distribute signs on a first-come, first-served basis. Leftover signs will be deployed at voting precincts.

New Business
Motion to lay on the table voter recommendation for county-wide ballot issues 34 and 35 (property tax levies for the Dayton Public Library and Dayton MetroParks, respectively) by Michael Lopez, seconded by Ben Schultheis, passed by unanimous voice vote without debate, due to the Communications Committee not having language prepared for approval in time for this meeting. The communications committee will draft language recommending a vote against additional taxes to be approved by the executive committee in an online vote.

Announcements
Warren County invites everyone to their election watch party, which will be held on Tuesday, November 5, at 7 p.m., at Doc’s Place in Lebanon.

Open Floor
Josh Umbaugh expresses concern that Senate candidate Don Kissick’s website and Ballotpedia contain little candidacy information.

Adjournment
The motion to adjourn by Michael Lopez, seconded by Ben Schultheis, was passed by unanimous voice vote without debate, and the Committee adjourned at 6:45.

Next Business Meeting: Nov 16, 2024, Brix
Next Social Meeting: Nov 3, 2024, Bennett’s

Action Item Summary:

The Communications Committee will draft language advising a vote against Ballot Issues 34 & 35. Deadline: Oct 19. Lead: Michael Lopez

The Communications Committee will advertise Chase signs on social media. Deadline: Oct 19. Lead: Michael Lopez

August 2024 Executive Meeting Minutes

Date: Aug 15, 2024
Time: 6 pm
Location: Brixx Ice Co, 500 E 1st St, Dayton, OH

Called to Order 18:10

Roll Call:
Present: Josh Umbaugh, Chair; Michael Lopez, Secretary; Ben Schultheis, At Large (participating remotely;) Erin Umbaugh, Member
Absent: Joe Hendrix, Treasurer; Cecelia Umbagh, At Large

The agenda was approved with the Chair’s correction of a misspelling.

The chair reported on the upcoming Chase Oliver event.

The secretary gave the treasurer’s report in absentia. The balance is around $600-$800, depending on whether Hamilton Co LP has cashed its check. A semi-annual financial report has been filed with the BOE.

Secretary’s report. July 6, 2024, meeting minutes approved, along with the ratification of online votes:
Aug 3rd, online vote authorizing $130 for Chase event. Moved by Michael Lopez, seconded by Ben Shultheis. Aye – Michael Lopez, Josh Umbaugh, Cecelia Umbaugh, Ben Shultheis. Not voting – Joe Hendrix.
Aug 3rd, online vote authorizing $200 for Chase signs. Moved by Michael Lopez, seconded by Ben Shultheis. Aye – Josh Umbaugh, Michael Lopez, Ben Shultheis. Not voting – Joe Hendrix, Cecelia Umbaugh.

The Communications Committee reported on LPO’s progress with the new CRM, which is expected to be in service around the end of August. The Communications Committee also reports no recent response from Proud Libertarian about the online store.

Activities Committee report is that there is no Activities Committee.

Announcement of the Chase picnic event Sun, Aug 25, 12 pm, at the Rotary Pavilion in Mound Park, Miamisburg. Montgomery Co LP provides decorations and utensils; Hamilton Co LP provides food. Volunteers are asked to show up at about 11 am to help set up.

The meeting adjourned around 18:40.

Next Business Meeting: September 19, 2024, Brix
Next Social Meeting: September 1, 2024, Bennett’s

July 2024 Regular Convention and Executive Meeting Minutes

Date: 2024-07-06

Location: Brixx Ice Company, 500 E 1st St, Dayton, OH 45402

Present:

• Josh Umbaugh, Chair
• Joe Hendrix, Secretary
• Mike Lopez, at large
• Dan Zink, at large
• Bruce Earnhart
• Cecilia Umbaugh

Not Present:

• Ben Schultheis, treasurer

Convention

• Began at 6pm with LPO Central Committee (CentCom) elections
• Called to order by Josh at 6:13pm
• Credentialing
• All present are eligible
• Agenda approved unanimously
• Nominations
• Officer
  • Josh Umbaugh for chair
  • incumbent
  • Joe Hendrix for treasurer
  • Mike Lopexs for secretary
• At large
  • Ben Schultheis
  • even though he was absent
  • he had previously accepted the nomination via Telgram chat
  • Dan Zink
  • Cecilia Umbaugh
• Elections
• Officers
  • Josh Umbaugh as chair
  • Joe Hendrix as treasurer
  • Mike Lopexs as secretary
• At large
  • Ben Schultheis
  • Cecilia Umbaugh
• Proposals
• Proposal 1, Amendment to the Constitution
  • Passes
• Proposal 2, Amendment to the Constitution
  • Passes
• Proposal 3, Amendment to the Bylaws
  • Motion was made to change the proposal to change the word “participation” to “attendance”
  • Motion passed
  • Passes as amended

Proposals

Proposal 1

Amend Article IV, Section 4 of the Constitution to require that emergency online votes must be ratified.

Emergency online votes must be ratified at the next public meeting.

Add a bylaw governing emergency online votes.

Bylaw 3. The Executive Committee may, by majority, accept and vote electronically on emergency motions made between meetings. This vote must be held in an electronic forum accessible to and commonly used by every member of the Executive Committee.

Proposal 2

Amend Article II, Section 2 of the Constitution to impose a seasoning requirement on officers of the Executive Committee.

C. Candidates for Chair, Secretary, and Treasurer positions must have attended at least 5 of the most recent 10 meetings for which minutes have been published to qualify for nomination.

Proposal 3

Add a bylaw to allow for remote participation in public meetings of the Executive Committee.

Bylaw 4. Upon request by any member of the Executive Committee, the Executive Committee must allow remote participation and voting by a common and practical method agreed upon by both the requesting member and a majority of the Executive Committee meeting in person. In the event of a disagreement on the method, the default method shall be a publicly accessible voice chat in the Libertarian Party of Ohio Discord server.

July 2024 Executive Meeting Minutes

Executive meeting immediately follows the convention

Proud Libertarian has received our signed contract. Find out the next steps to creating a store, and check the correct format for images.

Gauge interest in Chase yard signs. Three-pronged approach: Individual interest for crowdfunding; LPO / other affiliate interest; email list for interest on selected addresses

August social will move back to Bennett’s at the usual time, 6 pm on Aug 4.

June 2024 Executive Meeting Minutes

Date: 2024-06-20

Location: Brixx Ice Company, 500 E 1st St, Dayton, OH 45402

Present:

• Josh Umbaugh, Chair
• Joe Hendrix, Secretary
• Mike Lopez, at large
• Bruce Earnhart
• Erin Umbaugh
• Cecilia Umbaugh

Not Present:

• Ben Schultheis, treasurer
• Dan Zink, at large

Executive Meeting

• We have quorum
• Quorum is majority, there are 3/5 officers present
• County Convention is on Saturday, July 6th, 2024 at 6pm.
• Ohio Central Committee “CentCom” for Congressional District 10 (our district) will happen then, too
• Lucas County released a statement condemning any bigotry against our Presidential ticket
• Vote was 2-1 to sign on to the statement; vote passes
• Motion to agree to the Proud Libertarians Agreement to sell swag/shirts
• Motion passes 3-0.
• Joe to mail.
• Josh went to Kettering Pride.
• Dayton Pride comments:
• We gave out about 40 bottles of water
  • We happened to be next to a water station
• Mike confirmed he did get and cash his reimbursement check.
• Delegate report for the 2024 National Convention in DC:
• Mitch Johnson and Carl Farnum did not show.
• Josh, Joe, Bruce, and Mike went.
• Mike moved to ratify the online motion to have the County Convention on Saturday, July 6th, 2024
• The motion passed 3-0.
• There is no social in July.
• There is no executive meeting on the 3rd Thursday in July, instead, it will be held immediately following the July 6th convention.

Adjournment

Next social meeting will be on Saturday, August 4, 2024, time and place TDB.

Next executive meeting will be immediately following the County Convention and CentCom elections at 6pm, Thursday, June 20, 2024 at Brixx Ice Company, 500 E 1st St, Dayton, OH 45402.

January 2024 Executive Meeting Minutes