2023 Executive Committee Minutes

November 2023 Executive Meeting Minutes


Date: 2023-11-16

Location: Brixx Ice Company, 500 E 1st St, Dayton, OH 45402

Present:

Josh Umbaugh, Chair

Joe Hendrix, Secretary

Mike Lopez, at large

Erin Umbaugh

CJ Umbaugh

Bruce Earnhart

Mitch Johnson

Not Present:

Ben Schultheis, treasurer

Dan Zink, at large

Executive Meeting

We have quorum 

Quorum is majority, there are 3/5 officers present

Minutes were unanimously approved

Mitch states he plans on running for Kettering Mayor in 2025 (next cycle)

Most of the post cards were filled out at the last social 

There's still a few more to fill out 

Joe & Mike filled some out during this meeting

The intent is to send them out the week between Christmas and New Years so they'll arrive early next year

We still need to buy postage.

Petition signatures 

This is for the Presidential ticket next year

as an independent, not as Libertarian

We couldn't get anyone to collect signatures during early voting

Bill Redpath will pay for people to get signatures?

Mitch says Kettering plans to ban marijuana dispensaries in response to Issue 2 (the "regulate marijuana like alcohol" issue) passing

Josh says we need to start thinking about a 2024 Q1 event (January - March) 

Mitch says he'll work on that

Mike to send in next email about signing up to be a delegate to the national convention on the state website

Josh says we need more donors and bigger donors.

Joe to check on Bruce's $70 donation via Stripe

Adjournment

Next social meeting will be at 6pm, Sunday, December 3 at D20: A Bar With Characters, 2144 E Whipp Rd, Dayton, OH 45440.

Next executive meeting will be at 6pm, Thursday, January 18, 2024 at Brixx Ice Company, 500 E 1st St, Dayton, OH 45402.

There will be no executive meeting in December.
October 2023 Executive Meeting Minutes

Date: 2023-10-19

Location: Brixx Ice Company, 500 E 1st St, Dayton, OH 45402

Present:

Josh Umbaugh, Chair

Joe Hendrix, Secretary

Mike Lopez, at large

Bruce Earnhart

Executive Meeting

We have quorum 

Quorum is majority, there are 3/5 officers present

Next social will be at the downtown library from 3pm - 5pm 

This will be to fill out holiday (new year's) postcards

Postcard design to include: 

QR code, website URL, & logo

"Happy New Year"

meeting times for 2024 

potentially just the reoccurrence

Save a PDF version on the shared drive 

Potentially email out the PDF as well

2024 National LP Convention talk 

hotel block is $159 / night

Josh and Bruce have reserved Thursday - Sunday nights

Talk of renting a car together in order to drive down together 

With Josh, his  wife & daughter, Bruce, Joe, & Mike that would be six total

4th Quarter 2023 events 

Collect signatures at the Montgomery County Parking Garage 

this would be during early voting on Saturday, November 4th

this would be for the presidential petition for the 2024 election

Joe to fix up press release

OpEd on Issue 2 (the "regulate marijuana like alcohol" issue) 

Josh will write

Bruce will collaborate

Adjournment

Next social meeting will be at 3pm - 5pm, Sunday, November 5 at the downtown Dayton Metro Library, 215 E 3rd St, Dayton, OH 45402 (Conference Room C).

Next executive meeting will be 6pm, Thursday, November 16 at Brixx Ice Company, 500 E 1st St, Dayton, OH 45402.

There will be no executive meeting in December.
September 2023 Executive Meeting Minutes
Date: 2023-09-21

Location: Brixx Ice Company, 500 E 1st St, Dayton, OH 45402

Present:

Josh Umbaugh, Chair

Joe Hendrix, Secretary

Ben S, Treasurer

Mike Lopez, at large

Dan Zink, at large

Robbie Spangler

J Anthony

Executive Meeting

Mike reported that Chase Oliver will be in Columbus on the 8th and 9th of October 

Chase is running for candidate for the LPO President ticket.

Chase will be in Hilliard, Ohio on the 8th.

Dan donated $10

Ben reported we have $134 in cash after Dan's donation

Josh brought up the topic of potential 4th quarter events: 

Christmas/New Years cards or postcards 

postage stamps are currently $0.51

we can get a list of mailing addressed from the CRM

we can fill them out in a November meeting

potentially send them out after Christmas for New Years

Potentially volunteer at the Dayton Food Bank

Potentially help set up a festival somewhere

Press release for park cleanup

Adjournment

Next social meeting will be all 6pm, Sunday, October 1 at D20: A Bar With Characters, 2144 E Whipp Rd, Dayton, OH 45440

Next executive meeting will be 6pm, Thursday, October 19 at Brixx Ice Company, 500 E 1st St, Dayton, OH 45402.

There will be no executive meeting in December.
August 2023 Executive Meeting Minutes

Date: 2023-07-17

Location: Brixx Ice Company, 500 E 1st St, Dayton, OH 45402

Present:

Josh Umbaugh, Chair

Joe Hendrix, Secretary

Ben S, Treasurer

Mike Lopez, at large

Dan Zink, at large

Executive Meeting

The minutes from the last two meetings were approved.

Joe received a copy of the Expense Reimbursement Form

Josh 

Wants to set up a park cleanup in September or before October

All agreed to have a park cleanup on September 17th at 2pm a Beachler Park in Miamisburg

BBQ at Josh's house afterwards.

Final Quarter Event 

Host a debate forum?

Holiday cards

Other ideas?

Treasurer reports we have $124 in cash

Dan donated $10

Adjournment

Next social meeting will be all 6pm, Sunday, September 3 at D20: A Bar With Characters, 2144 E Whipp Rd, Dayton, OH 45440

Next executive meeting will be 6pm, Thursday, September 14 at Brixx Ice Company, 500 E 1st St, Dayton, OH 45402.

Park cleanup on September 17th at 2pm Beachler Field, 7341 Zeck Rd, Miamisburg, OH.
July 2023 Special Convention Executive Meeting Minutes


Date: 2023-07-20

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Treasurer, Ben S

Josh Umbaugh, at large

Dan Zink, at large

Mike Lopez

Erin Umbaugh

CJ Umbaugh

Absent:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Executive Meeting

The money reimbursement form was reviewed

Josh Umbaugh was voted new chair 

CJ tallied votes

Mike Lopez was voted to replace Josh's vacated at large position

Adjournment

Next social meeting will be all 6pm, Sunday, August 6 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, August 17 at Brixx Ice Company, 500 E 1st St, Dayton, OH 45402.
June 2023 Executive Meeting Minutes

Date: 2023-06-15

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Treasurer, Ben S

Josh Umbaugh, at large

Mike Lopez

Absent:

Dan Zink, at large

Executive Meeting

A quorum is met 

A quorum is a simple majority of officers

5 officers total

4 officers present

Mike brought a petition to hold a special election 

This is primarily to elect a new chair.

Petition allows election of other officers as needed.

The motion was passed unanimously

Mitchel Johnson sent us an email asking if we're interested in hearing him talk about his run for Kettering Mayor

comments on the Dayton Pride Event on June 3: 

all thought it went well

it was a learning experience

we should bring more water next time

we should get two (adjacent) booths next time for more room

spent less than half of our budget 

we spent maybe $140 out of a budget of around $600

we did have in-kind donations such as the affiliate-in-a-box that cost over $100

events committee 

we already have an events committee, except that no one is on it

J Anthony made a motion to have a pride committee 

this motion was mostly ignored

Josh was appointed head of events committee 

i.e. the sole member

Josh suggested we have quarterly events

Josh to make SOP about spending & reimbursements 

this to include mentioning conflicts of interest

Adjournment

Next social meeting will be all 6pm, Sunday, July 2 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, June 21 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.
May 2023 Executive Meeting Minutes
Date: 2023-05-18

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Josh Umbaugh, at large

Treasurer, Ben S

Mike Lopez

Absent:

Dan Zink, at large

Executive Meeting

A quorum is met 

A quorum is a simple majority of officers

5 officers total

5 officers present

Pride is 1st weekend in June 

Saturday, June 3rd is the "big day"

Social to be moved to Saturday (instead of Sunday)

Ben to report on the start time

Region Conference 

2023 Libertarian Party Region 3 Conference
July 28 2023 at 5:00 pm – July 30 at 2:00 pm At Hope Hotel next to WPAFB J Anthony stated he plans to resign not immediately, though we will need to schedule a special election Mike brought up a potential bylaw change to limit who can be officers stagger elections? require donations? require regular meeting attendance prior to being elected? Adjournment Next social meeting will be all day, Saturday, June 3 at Dayton Pride at the Courthouse Square downtown. Next executive meeting will be 6pm, Thursday, June 21 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.
April 2023 Executive Meeting Minutes

Date: 2023-04-20

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Josh Umbaugh, at large

Absent:

Treasurer, Ben S

Dan Zink, at large

Mike Lopez

Robbie Spangler

Executive Meeting

A quorum is met 

A quorum is a simple majority of officers

5 officers total

3 officers present

Joe has bought the "Affiliate in a Box" 

total cost was $118.70 ($100 + $18.70 shipping)

Joe received a check from the LPO for $44.10 

He will deposit it in the WPCU account within a week

It was noted that Ben did pay for the Dayton Pride booth

J Anthony will get the water bottles with labels already attached

It was asked what else is needed for the Pride booth 

Custom logo banner for LPMC

Card racks & brochures

balloons, stickers, & wristbands

Adjournment

Next social meeting will be 6pm, Sunday, May 7 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, May 18 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.
March 2023 Executive Meeting Minutes
Date: 2023-03-16

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Treasurer, Ben S

Mike Lopez

Absent:

Josh Umbaugh, at large

Dan Zink, at large

Robbie Spangler

Executive Meeting

A quorum is met 

A quorum is a simple majority of officers

5 officers total

3 officers present

We will start using a Telegram channel for official officer communication

Joe set up a Stripe account 

He did a test donation of $20 through our website

We received $18 and some change

Mike and Derek also did test donations

Joe needs to set up the Stripe account on his phone 

This way we can non-cash take donations on the fly

Joe to see what is involved to take money off of Stripe and onto our WPCU account

Ben moved some of the party's money from the checking account to the savings account

We need to create an Amazon account using the party's email

Adjournment

Next social meeting will be 6pm, Sunday, April 2 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, April 20 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.
February 2023 Executive Meeting Minutes
Date: 2023-02-16

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Treasurer, Ben S

Josh Umbaugh, at large

Dan Zink, at large

Mike Lopez

Walt

Mike ter Maat, running for 2024 Presidential Candidate

Absent:

Robbie Spangler

Executive Meeting

Donations: 

 Dan donated $20

 Josh donated $10

 Mike Lopez donated $20

 Ben donated $40

 Mike ter Maat donated $4

Stripe Account / Online donations 

 use the CRM email () as the account email

 Joe to set up a Stripe account 

 Will work with Ben

Dayton Pride 2023 

 Mike Lopez brought a budget with a total of $650

 booth must be reserved by April

 Pride is in June

 The budget was accepted by the executive committee

 Approval was given to secure the booth

 Joe to buy the "Affiliate in a Box" as an in-kind donation

Mike ter Maat spoke

Adjournment

Next social meeting will be 6pm, Sunday, March 5 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, March 16 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.


January 2023 Executive Meeting Minutes

Date: 2023-01-19

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Treasurer, Ben S

Josh Umbaugh, at large

Erin Umbaugh

Mike Lopez

Dan Zink

Absent:

Secretary, Joe Hendrix

Executive Meeting

Special Election for At-Large Vacancy 

Robby Spangler and Dan Zink were nominated from the floor

Josh Umbaugh was appointed Acting Secretary by the Chair

The first election resulted in a tie in the second round

Dan Zink was elected with 4 votes in a revote

Mike Lopez has been unable to contact AFP and will reach out through other contacts

Discussed the need to find a new venue for socials more centrally located

Erin Umbaugh, Josh Umbaugh, and Mike Lopez accepted appointments to the Pride Booth Committee by the Chair. The Pride Booth Committee will present a budget proposal for a booth at Dayton Pride 2023 at the February meeting.

The website needs updated to accept donations. Mike Lopez will consult with LPO IT.

Josh Umbaugh has been appointed to the Miamisburg Citizens Urban Forestry Advisory Board by the Miamisburg City Council.

Miamisburg has 2 seats open and Miami Township has 1 seat and the fiancial officer open in 2023. J'Anthony Williams asked for candidates to run for these offices.

Adjournment

Next social meeting will be 6pm, Sunday, Feb 5 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, Feb 16 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.