2023 Executive Committee Minutes

December 2023 Executive Meeting Minutes

November 2023 Executive Meeting Minutes



October 2023 Executive Meeting Minutes

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September 2023 Executive Meeting Minutes
August 2023 Executive Meeting Minutes

Date: 2023-07-17

Location: Brixx Ice Company, 500 E 1st St, Dayton, OH 45402

Present:

Josh Umbaugh, Chair

Joe Hendrix, Secretary

Ben S, Treasurer

Mike Lopez, at large

Dan Zink, at large

Executive Meeting

The minutes from the last two meetings were approved.

Joe received a copy of the Expense Reimbursement Form

Josh 

Wants to set up a park cleanup in September or before October

All agreed to have a park cleanup on September 17th at 2pm a Beachler Park in Miamisburg

BBQ at Josh's house afterwards.

Final Quarter Event 

Host a debate forum?

Holiday cards

Other ideas?

Treasurer reports we have $124 in cash

Dan donated $10

Adjournment

Next social meeting will be all 6pm, Sunday, September 3 at D20: A Bar With Characters, 2144 E Whipp Rd, Dayton, OH 45440

Next executive meeting will be 6pm, Thursday, September 14 at Brixx Ice Company, 500 E 1st St, Dayton, OH 45402.

Park cleanup on September 17th at 2pm Beachler Field, 7341 Zeck Rd, Miamisburg, OH.
July 2023 Special Convention Executive Meeting Minutes


Date: 2023-07-20

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Treasurer, Ben S

Josh Umbaugh, at large

Dan Zink, at large

Mike Lopez

Erin Umbaugh

CJ Umbaugh

Absent:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Executive Meeting

The money reimbursement form was reviewed

Josh Umbaugh was voted new chair 

CJ tallied votes

Mike Lopez was voted to replace Josh's vacated at large position

Adjournment

Next social meeting will be all 6pm, Sunday, August 6 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, August 17 at Brixx Ice Company, 500 E 1st St, Dayton, OH 45402.
June 2023 Executive Meeting Minutes

Date: 2023-06-15

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Treasurer, Ben S

Josh Umbaugh, at large

Mike Lopez

Absent:

Dan Zink, at large

Executive Meeting

A quorum is met 

A quorum is a simple majority of officers

5 officers total

4 officers present

Mike brought a petition to hold a special election 

This is primarily to elect a new chair.

Petition allows election of other officers as needed.

The motion was passed unanimously

Mitchel Johnson sent us an email asking if we're interested in hearing him talk about his run for Kettering Mayor

comments on the Dayton Pride Event on June 3: 

all thought it went well

it was a learning experience

we should bring more water next time

we should get two (adjacent) booths next time for more room

spent less than half of our budget 

we spent maybe $140 out of a budget of around $600

we did have in-kind donations such as the affiliate-in-a-box that cost over $100

events committee 

we already have an events committee, except that no one is on it

J Anthony made a motion to have a pride committee 

this motion was mostly ignored

Josh was appointed head of events committee 

i.e. the sole member

Josh suggested we have quarterly events

Josh to make SOP about spending & reimbursements 

this to include mentioning conflicts of interest

Adjournment

Next social meeting will be all 6pm, Sunday, July 2 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, June 21 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.
May 2023 Executive Meeting Minutes
Date: 2023-05-18

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Josh Umbaugh, at large

Treasurer, Ben S

Mike Lopez

Absent:

Dan Zink, at large

Executive Meeting

A quorum is met 

A quorum is a simple majority of officers

5 officers total

5 officers present

Pride is 1st weekend in June 

Saturday, June 3rd is the "big day"

Social to be moved to Saturday (instead of Sunday)

Ben to report on the start time

Region Conference 

2023 Libertarian Party Region 3 Conference
July 28 2023 at 5:00 pm – July 30 at 2:00 pm At Hope Hotel next to WPAFB J Anthony stated he plans to resign not immediately, though we will need to schedule a special election Mike brought up a potential bylaw change to limit who can be officers stagger elections? require donations? require regular meeting attendance prior to being elected? Adjournment Next social meeting will be all day, Saturday, June 3 at Dayton Pride at the Courthouse Square downtown. Next executive meeting will be 6pm, Thursday, June 21 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.
April 2023 Executive Meeting Minutes

Date: 2023-04-20

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Josh Umbaugh, at large

Absent:

Treasurer, Ben S

Dan Zink, at large

Mike Lopez

Robbie Spangler

Executive Meeting

A quorum is met 

A quorum is a simple majority of officers

5 officers total

3 officers present

Joe has bought the "Affiliate in a Box" 

total cost was $118.70 ($100 + $18.70 shipping)

Joe received a check from the LPO for $44.10 

He will deposit it in the WPCU account within a week

It was noted that Ben did pay for the Dayton Pride booth

J Anthony will get the water bottles with labels already attached

It was asked what else is needed for the Pride booth 

Custom logo banner for LPMC

Card racks & brochures

balloons, stickers, & wristbands

Adjournment

Next social meeting will be 6pm, Sunday, May 7 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, May 18 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.
March 2023 Executive Meeting Minutes
Date: 2023-03-16

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Treasurer, Ben S

Mike Lopez

Absent:

Josh Umbaugh, at large

Dan Zink, at large

Robbie Spangler

Executive Meeting

A quorum is met 

A quorum is a simple majority of officers

5 officers total

3 officers present

We will start using a Telegram channel for official officer communication

Joe set up a Stripe account 

He did a test donation of $20 through our website

We received $18 and some change

Mike and Derek also did test donations

Joe needs to set up the Stripe account on his phone 

This way we can non-cash take donations on the fly

Joe to see what is involved to take money off of Stripe and onto our WPCU account

Ben moved some of the party's money from the checking account to the savings account

We need to create an Amazon account using the party's email

Adjournment

Next social meeting will be 6pm, Sunday, April 2 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, April 20 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.
February 2023 Executive Meeting Minutes
Date: 2023-02-16

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Secretary, Joe Hendrix

Treasurer, Ben S

Josh Umbaugh, at large

Dan Zink, at large

Mike Lopez

Walt

Mike ter Maat, running for 2024 Presidential Candidate

Absent:

Robbie Spangler

Executive Meeting

Donations: 

 Dan donated $20

 Josh donated $10

 Mike Lopez donated $20

 Ben donated $40

 Mike ter Maat donated $4

Stripe Account / Online donations 

 use the CRM email () as the account email

 Joe to set up a Stripe account 

 Will work with Ben

Dayton Pride 2023 

 Mike Lopez brought a budget with a total of $650

 booth must be reserved by April

 Pride is in June

 The budget was accepted by the executive committee

 Approval was given to secure the booth

 Joe to buy the "Affiliate in a Box" as an in-kind donation

Mike ter Maat spoke

Adjournment

Next social meeting will be 6pm, Sunday, March 5 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, March 16 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.


January 2023 Executive Meeting Minutes

Date: 2023-01-19

Location: Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342

Present:

Chair, J Anthony Williams

Treasurer, Ben S

Josh Umbaugh, at large

Erin Umbaugh

Mike Lopez

Dan Zink

Absent:

Secretary, Joe Hendrix

Executive Meeting

Special Election for At-Large Vacancy 

Robby Spangler and Dan Zink were nominated from the floor

Josh Umbaugh was appointed Acting Secretary by the Chair

The first election resulted in a tie in the second round

Dan Zink was elected with 4 votes in a revote

Mike Lopez has been unable to contact AFP and will reach out through other contacts

Discussed the need to find a new venue for socials more centrally located

Erin Umbaugh, Josh Umbaugh, and Mike Lopez accepted appointments to the Pride Booth Committee by the Chair. The Pride Booth Committee will present a budget proposal for a booth at Dayton Pride 2023 at the February meeting.

The website needs updated to accept donations. Mike Lopez will consult with LPO IT.

Josh Umbaugh has been appointed to the Miamisburg Citizens Urban Forestry Advisory Board by the Miamisburg City Council.

Miamisburg has 2 seats open and Miami Township has 1 seat and the fiancial officer open in 2023. J'Anthony Williams asked for candidates to run for these offices.

Adjournment

Next social meeting will be 6pm, Sunday, Feb 5 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.

Next executive meeting will be 6pm, Thursday, Feb 16 at Bennett's Publical Family Sports Grill, 67 S Main St, Miamisburg, OH 45342.